Is what I type sent anywhere?

No. Your answers and company details stay in your browser. They are not sent to our servers, and we cannot see them. To move your work to another computer or colleague, export the answer data (JSON) and import it there.

Which laws does this edition follow?

Japanese law and guidance, checked on October 28, 2026: the Act on the Protection of Personal Information (APPI), the Copyright Act, the AI Promotion Act, and the AI Guidelines for Business (Version 1.2) by MIC and METI. The EU AI Act appears only in the chapter on overseas regulations. An edition built on the EU AI Act and the GDPR is in preparation.

Is this legal advice?

No. Shishin Kobo produces a template draft. Have your legal counsel or a qualified advisor review the policy, and check it against your work rules and information security policy, before you distribute it.

Can I edit the document freely?

Yes. The free version exports HTML and prints to PDF. The one-time purchase ($65) adds Word and Markdown export, so you can edit the policy in your own format.

How do I receive the license key?

Gumroad, which handles the payment, emails the key right after you pay. Open the Export tab in the builder and register the key there.

Generative AI Use Policy template, version 3.3 (Japan edition)

“Can I paste this into an AI tool?”

Decide the answer before your staff ask: a generative AI use policy for your company

Shishin Kobo turns those decisions into a company document. Answer 34 questions, and a 26-chapter policy template is rewritten with your company's answers.

Open the builder for free Read the sample PDF (53 pages)

No sign-up. What you enter stays in your browser. The one-time purchase with Word export is $65.

Page 17 of the sample: the data classification and input permission matrix in the Data Handling Rules chapter — Page 17 of the sample. Your answers to the questions become the marks in this input permission table.

Built on Japanese law and guidance

This is the English version of our Japanese template. Its rules and references follow Japanese law and government guidance, checked on October 28, 2026. The chapters follow the structure of the AI Guidelines for Business (Version 1.2) published by Japan's Ministry of Internal Affairs and Communications and Ministry of Economy, Trade and Industry.

It suits companies that operate in Japan and work in English: foreign-affiliated companies, Japanese companies with international teams, and subsidiaries that need an English policy alongside the Japanese one. An edition built on the EU AI Act and the GDPR is in preparation.

How it works

Pick a base template by industry, company size and AI stance. There are 90 combinations.
Answer the questions. Each answer rewrites the matching sentence in the draft, and the changed line is marked in red.
Review the checklist. It lists what is still the default answer, what is blank, and the checks to finish before distribution.
Export the policy as HTML or print it to PDF for free. Word and Markdown export come with the one-time purchase.

Sample pages

This is the all-industry sample before a company name is entered. It runs to 53 A4 pages. Colored fields are what your company fills in, and dotted boxes are editor's notes. When you enter your company name and export, the editor's notes and the opening how-to page disappear.

Sample	Pages	Size	PDF
All industries	53 pages	0.6 MB	Open PDF
Manufacturing	50 pages	0.6 MB	Open PDF
Finance and insurance	50 pages	0.6 MB	Open PDF
Healthcare	50 pages	0.6 MB	Open PDF
Public sector and local government	50 pages	0.6 MB	Open PDF
Retail and services	50 pages	0.6 MB	Open PDF
IT and software	50 pages	0.6 MB	Open PDF
Construction and real estate	50 pages	0.6 MB	Open PDF
Transportation and logistics	50 pages	0.6 MB	Open PDF
Education	50 pages	0.6 MB	Open PDF

Base templates by industry

When you pick an industry, rules that tend to matter in that industry go into the policy. The table shows the first rule added for each industry.

Industry	Rule added by default	Builder
All industries	No industry-specific rules; only the chapters that apply to any company	Open in the builder
Manufacturing	Design drawings, CAD data, process charts and cost information must be handled only on the internal AI platform	Open in the builder
Finance and insurance	Customer transaction histories, balances and credit information must be handled only on the internal AI platform	Open in the builder
Healthcare	Patient names, dates of birth, medical histories and test results are special care-required personal information and must be handled only on the internal AI platform	Open in the builder
Public sector and local government	Residents' personal information must be handled only on the internal AI platform	Open in the builder
Retail and services	Customer purchase histories and inquiries may be entered only after information that identifies individuals has been removed	Open in the builder
IT and software	Source code and data entrusted by clients must not be entered into external AI without the client's consent	Open in the builder
Construction and real estate	Drawings, structural calculations and ground survey data must be handled only on the internal AI platform	Open in the builder
Transportation and logistics	Delivery addresses and recipient names may be entered only after information that identifies individuals has been removed	Open in the builder
Education	Learners' names, grades and guidance records must be handled only on the internal AI platform	Open in the builder

Planned revisions

The laws and guidance in the policy were checked on October 28, 2026. We revise the template as the following dates approach.

Date	Law or guidance	What changes
December 2, 2026	EU AI Act: machine-readable marking of AI output	The obligation to mark AI-generated images and text in a machine-readable way starts to apply
January 17, 2027	Amended APPI: early enforcement of penalty provisions	Penalty provisions, including administrative surcharges, take effect ahead of the main provisions
December 2, 2027	EU AI Act: high-risk obligations (Annex III)	Of the postponed high-risk obligations, those for stand-alone systems such as employment and education start to apply
July 16, 2028	Amended APPI: main provisions	This is the deadline for the main provisions to take effect. The exact date is set by Cabinet Order
August 2, 2028	EU AI Act: high-risk obligations (Annex I)	Obligations for high-risk AI built into products start to apply

Pricing

Building the policy and distributing it as HTML or print is free and needs no sign-up. The one-time purchase is $65. It adds Word and Markdown export, and Word versions of the 10 industry base templates.

See pricing and how to buy

Frequently asked questions

Is what I type sent anywhere?: No. Your answers and company details stay in your browser. They are not sent to our servers, and we cannot see them. To move your work to another computer or colleague, export the answer data (JSON) and import it there.
Which laws does this edition follow?: Japanese law and guidance, checked on October 28, 2026: the Act on the Protection of Personal Information (APPI), the Copyright Act, the AI Promotion Act, and the AI Guidelines for Business (Version 1.2) by MIC and METI. The EU AI Act appears only in the chapter on overseas regulations. An edition built on the EU AI Act and the GDPR is in preparation.
Is this legal advice?: No. Shishin Kobo produces a template draft. Have your legal counsel or a qualified advisor review the policy, and check it against your work rules and information security policy, before you distribute it.
Can I edit the document freely?: Yes. The free version exports HTML and prints to PDF. The one-time purchase ($65) adds Word and Markdown export, so you can edit the policy in your own format.
How do I receive the license key?: Gumroad, which handles the payment, emails the key right after you pay. Open the Export tab in the builder and register the key there.